If you don't want to renew a lease when its term ends, what you do depends on the type of lease. In most cases, you don't need to do anything in the app.
Before you start
- Open the lease from Leases and check its type and dates at the top of the page. It shows Fixed Term with an end date, or Month-to-Month.
- If you'll need to end the lease yourself, you need the Documentation → Leases → Update permission. Your account owner can give it to you under Settings → User Roles.
1. Fixed-term lease
You don't need to do anything in the app. The lease runs to its end date and then ends on its own. Its status changes to Expired.
- Before the end date, the Leases list shows About to Expire with the days remaining.
- The lease page shows a yellow banner saying the lease expires soon. It says Renew it or let it move to month-to-month. This message shows on every fixed-term lease. It doesn't change your lease.
- Just don't click Renew Lease.
2. Month-to-month lease, or a lease that rolls over
A month-to-month lease renews every month until someone gives notice. Some older fixed-term leases also roll over to month-to-month at the same rent after the end date. To see what a lease will do, check At Term End on the lease's Overview tab. For these leases:
- Give your tenant notice outside the app.
- On the day the lease should end, cancel it. See How to End a Lease Early.
Cancelling takes effect straight away and removes the lease's invoices and tasks. Make sure you have what you need from Receivables first.
3. Give your tenant notice
The app doesn't send a non-renewal notice for you. Give your tenant notice outside the app, following your local rules.
After the lease ends
- Expired leases stay in your Leases list. Use the filter Status → Expired to find them.
- Cancelled leases show a red Cancelled badge.
Good to know
- You can't set a future end date in the app. Note the date, and cancel the lease on that day if it needs cancelling.
- If a lease is still active after its end date, it may be an older lease that rolls over. Contact our support team if you're not sure.
What to do next
- Give your tenant notice outside the app.
- After the end date, check the lease shows Expired, or cancel it if it's month-to-month or rolls over.
- Handle the deposit refund and final invoices in Receivables.
- List the unit again from Rentals → Listings when you're ready.
Need help?
Email us at support@digitaltenant.com, or use the Help button in the bottom-right corner of your dashboard.